The process of ISO 9001 management reviews involves periodical review of the Quality Management System by the top management to confirm its persistent appropriateness, competence, effectiveness and orientation with the strategic course of the business. The basic objective and ultimate result of the management review must be enhancement of the QMS on continuous basis. With the improvement of your QMS within your organisation, the level of effectiveness and efficiency, our performance will increase as well.
Efficient ISO 9001 Management Review
The ISO 9001 management review is one of the greatest significant and tactical activities that hold the potential of improving of our management system on continuous basis. Conducting efficient ISO 9001 management reviews is not just about meeting everybody jointly in the conference room to talk about the essential issues in the standard, so minutes can be created for the next audit. During the meetings of management review there are discussions about development strategies, objectives, goals, policies, required transformations, assets and fiscal performance. Basically these meetings form the basis of a comprehensive Quality Management System. However, lots of companies do not grab the opportunity of making the most of their value. One way of improving this would be use one of our ISO 9001 consultants to support or facilitate the review.
Proficient Level of Preparation
Thorough planning and preparation are of great fundamental value in a Management Review. In view of the fact that the purpose of these reviews are analysis and assessment with a vigilant approach, so this groundwork starts long ahead of the meeting itself. The major elements formed in advance consist of an agenda that takes account of reporting on practices and methods, opportunities recognized as precautionary actions, follow-up from the previous analysis, re-evaluation of the Quality Policy, a standing of continual improvement targets and goals, and recently allocated corrective action points. Meeting attendees are supposed to improve their expertise in data collection, inquiry, and evaluation with each following assessment. The data to be offered at the ISO 9001 Management Review must not be a bolt from the blue to meeting attendees and to assure this proper planning is needed.
If the key driver for our ISO 9001 Management Review is just audit compliance than our business is not working up to the mark. There is a strong need to understand the fact that Effective Management Review meetings comprise of our precious time where we ponder upon shared decisive reflection and strategic planning that can help in progressive movement of the business. Changing the vision by transforming the Management Review meeting from a submissive reporting task to an opportunity for efficient and effective strategic planning is possibly the most influential part we can make to remain competitive and improve our company.
Business leaders should get rid of the perception that it’s a submissive activity to make the Management Review meeting consequential. The rationale of the meeting for ISO 9001 management review is to offer developments from the quantitative and qualitative data that can help in future accomplishments and aims and spot opportunities for progress. Successful Management Review meetings are forceful measures that can change ideas into action plans. A very significant approach to have the active participation of top management in management reviews is to speak their language, that is, the language of clearly explaining the profitability force of the system. When the top management is aware of the fact that their organisation’s financial performance and management systems are directly linked with each other, then they will take things seriously.
Frequency of Meetings
Management Review meetings can be held on a quarterly basis as in this way they present better opportunity of adjusting our quality objectives and continual improvement goals in a suitable approach. Furthermore, the increased regularity of meetings gives opportunity to act in response to transformations occurring in the business in real time and show up the importance of Management Review meeting as an essential element of our business.
When the Management Review meeting is conducted it must be made sure that notes are taken in the minutes of meeting. In addition to that, make certain any precautionary action articles are acknowledged with exact time limits as well as responsible person. If considered essential, follow up meetings can be scheduled to deal with those identified action articles. Finally, concluded Management Review meeting minutes must be sent to every meeting attendee, in order to confirm that all personnel know about the expectations and results.
If you are looking to improve your quality management system and its performance, feel free to contact us for a free consultation on how we can support you.